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Business Phrases [emails and written communication]

These basic phrases can help in everyday business communication for emails and written communication.


1. Just a quick note

Meaning: A short message or reminder.

  • "Just a quick note to confirm the meeting at 10 AM tomorrow."

  • "Just a quick note that I’ve updated the document as requested."

2. In case you missed it

Meaning: A reminder about something important.

  • "In case you missed it, the deadline has been extended."

  • "In case you missed it, here is the link to the webinar."

3. As per your request

Meaning: Refers to something done because someone asked for it.

  • "As per your request, I have attached the updated files."

  • "As per your request, we have rescheduled the meeting."

4. Looking forward to your reply

Meaning: Expressing anticipation for a response.

  • "Looking forward to your reply on the proposal."

  • "Please confirm by tomorrow. Looking forward to your reply."

5. I hope this finds you well

Meaning: A polite opening in emails to express good wishes.

  • "I hope this finds you well and in good health."

  • "Long time no see! I hope this finds you well."

6. Thank you for your time

Meaning: An expression of gratitude for someone's time.

  • "Thank you for your time during the interview yesterday."

  • "I appreciate your response. Thank you for your time."

7. To whom it may concern

Meaning: A formal opening for letters addressed to an unknown person.

  • "To whom it may concern, I am writing to apply for the position."

  • "To whom it may concern, I have attached my resume for your review."

8. Please find attached

Meaning: A phrase used when including attachments in emails.

  • "Please find attached the report you requested."

  • "As discussed, please find attached the contract for your signature."

9. Kindly confirm

Meaning: A polite request for confirmation.

  • "Could you kindly confirm your attendance for tomorrow?"

  • "Kindly confirm by the end of the day if the proposal is approved."

10. I would appreciate it if

Meaning: A polite way to ask for something.

  • "I would appreciate it if you could send me the updated documents."

  • "Could you please help me with this task? I would appreciate it if you could."

11. Let me know if

Meaning: A way to request further communication.

  • "Let me know if you have any questions about the report."

  • "Let me know if you need any further assistance."

12. For your reference

Meaning: To provide information that may be useful.

  • "For your reference, here is the link to the original document."

  • "For your reference, I’ve included the meeting minutes."

13. Thank you for bringing this to my attention

Meaning: Acknowledging that someone has informed you about something.

  • "Thank you for bringing this to my attention; I will look into it right away."

  • "I appreciate you letting me know. Thank you for bringing this to my attention."

14. If you need anything else

Meaning: Offering further assistance.

  • "If you need anything else, feel free to reach out."

  • "Let me know if you need anything else during the process."

15. I would be happy to

Meaning: A polite way of offering help.

  • "I would be happy to assist you with this project."

  • "I would be happy to discuss this further at your convenience."

16. Please don't hesitate to

Meaning: A polite way of encouraging someone to reach out.

  • "Please don't hesitate to contact me if you have any questions."

  • "Please don't hesitate to ask if you need further clarification."

17. As soon as possible

Meaning: A request for something to be done quickly.

  • "Can you please send the report as soon as possible?"

  • "As soon as possible, please let me know your availability."

18. I would like to confirm

Meaning: A way to double-check or verify details.

  • "I would like to confirm the time for tomorrow’s meeting."

  • "I would like to confirm if the details are correct before proceeding."

19. I am writing to inform you

Meaning: A formal way of notifying someone about something.

  • "I am writing to inform you that your request has been approved."

  • "This email is to inform you that I am writing to inform you about the delay."

20. It would be great if

Meaning: A polite way to suggest something.

  • "It would be great if you could send the final draft by Friday."

  • "It would be helpful if it would be great if you could confirm the numbers."

21. Thank you in advance

Meaning: A polite way to express gratitude for something that will be done.

  • "Thank you in advance for your cooperation."

  • "I appreciate your help. Thank you in advance for your assistance."

22. I look forward to hearing from you

Meaning: Expressing anticipation for a response.

  • "I look forward to hearing from you soon."

  • "Please get back to me when you can. I look forward to hearing from you."

23. As mentioned earlier

Meaning: Refers to something that was stated previously.

  • "As mentioned earlier, we are meeting tomorrow."

  • "As mentioned earlier, the deadline for submissions is Friday."

24. I hope this helps

Meaning: Offering assistance with the information you provided.

  • "I’ve attached the file. I hope this helps."

  • "I hope this helps clarify the situation."

25. Let me know your thoughts

Meaning: Asking for someone's opinion or feedback.

  • "Please review the proposal and let me know your thoughts."

  • "Let me know your thoughts on this approach."

26. Just to clarify

Meaning: Asking for or giving clarification.

  • "Just to clarify, the meeting will be at 2 PM."

  • "I wanted just to clarify the details before moving forward."

27. I apologize for the inconvenience

Meaning: A polite way of apologizing for any trouble caused.

  • "I apologize for the inconvenience this delay may have caused."

  • "Sorry for the late response, and I apologize for the inconvenience."

28. Please be advised

Meaning: Giving formal information or warning.

  • "Please be advised that the office will be closed on Friday."

  • "Please be advised of the upcoming changes to the policy."

29. In response to your inquiry

Meaning: Answering a question or inquiry.

  • "In response to your inquiry, I have attached the requested document."

  • "I’m writing in response to your inquiry regarding the project."

30. For your convenience

Meaning: To make things easier for someone.

  • "For your convenience, I’ve included a map of the location."

  • "For your convenience, I’ve arranged for an earlier meeting time."

31. Thank you for your prompt response

Meaning: Acknowledging and appreciating a quick reply.

  • "Thank you for your prompt response to my request."

  • "I appreciate it. Thank you for your prompt response."

32. Please feel free to

Meaning: Offering permission to do something.

  • "Please feel free to contact me if you need more information."

  • "Please feel free to reach out for any further clarification."

33. It’s a pleasure to

Meaning: Expressing satisfaction in doing something.

  • "It’s a pleasure to assist you with your questions."

  • "Thank you for the opportunity. It’s a pleasure to work with you."

34. If you have any questions

Meaning: Offering help if someone has concerns.

  • "If you have any questions, please don’t hesitate to ask."

  • "Let me know if you have any questions about the process."

35. I am reaching out to

Meaning: Contacting someone for a specific reason.

  • "I am reaching out to discuss the terms of the contract."

  • "I am reaching out to clarify the details of your request."

36. I wanted to follow up on

Meaning: Checking on the status of something.

  • "I wanted to follow up on the proposal we discussed last week."

  • "Just I wanted to follow up on the email I sent last Thursday."

37. Please note

Meaning: A polite way to highlight important information.

  • "Please note, the office will be closed on public holidays."

  • "Please note, we need all reports submitted by Friday."

38. Should you require further information

Meaning: Offering additional help if needed.

  • "Should you require further information, feel free to reach out."

  • "Should you require further information, I am happy to assist."

39. I appreciate your understanding

appreciate your understanding_**
Meaning: Thanking someone for their patience or cooperation.

  • "I appreciate your understanding as we work through this issue."

  • "Thank you for your patience. I appreciate your understanding."

40. I hope to hear from you soon

Meaning: Expressing desire to receive a response.

  • "I hope to hear from you soon regarding the new proposal."

  • "Please let me know your thoughts. I hope to hear from you soon."


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